Ziji: Smart Practice Management System for Chinese-speaking Consultants

Ziji is a smart practice management system developed by Boye Technology (Shanghai) Co., Ltd., specifically designed for Chinese-speaking consultants, aiming to streamline the daily administrative tasks of psychological counselors. According to the developers, Ziji integrates appointment scheduling, client records, session notes, audio transcription, and AI-assisted organization, and it connects with WeChat Mini Programs, allowing visitors to book appointments and fill out initial visit information without registration.

Finding a Unique Position in a Competitive Market

The digital transformation of the psychological counseling industry is advancing rapidly, but many pain points still exist in the market. For instance, many counselors still rely on paper and Excel for management, which is not only inefficient but also prone to data loss or errors. Meanwhile, overseas practice management software such as SimplePractice and TherapyNotes, while powerful, often presents language and compliance challenges for Chinese-speaking counselors. Ziji's unique selling point lies in its design specifically for Chinese-speaking consultants, incorporating appointment scheduling, client records, session notes, audio transcription, AI organization, and informed consent into a single workspace, while adhering to China's Personal Information Protection Law to ensure data security and compliance.

Comprehensive Management System Features

The features of Ziji are designed to enhance the efficiency of counselors. First, counselors can share appointment links, allowing visitors to fill out initial visit information without registration, which automatically files the data and reduces tedious manual input. Additionally, Ziji supports various session note formats, including SOAP and DAP, and allows users to customize templates, making it convenient for counselors to record according to different needs. Furthermore, users can upload audio recordings or transcripts to automatically generate consultation notes and retain edited drafts, significantly reducing the time counselors spend organizing data after sessions. The AI-assisted organization feature can generate summaries based on complete records, which counselors can review to ensure the accuracy and completeness of the information.

Flexible Pricing Strategy

Ziji offers a flexible pricing model with a free trial period, after which users can choose to subscribe to either an individual plan or a team version. The team version is billed based on the number of counselors. This pricing strategy not only lowers the barrier to entry but also meets the needs of consulting organizations of various sizes.

In-Depth Competitor Comparison

In the market, Ziji's main competitors include overseas practice management software such as SimplePractice and TherapyNotes. While these tools are comprehensive, they often fail to meet the specific needs of Chinese-speaking counselors, such as compliance and language support. In contrast, Ziji stores data on Alibaba Cloud in mainland China and complies with the Personal Information Protection Law, which is crucial for counselors practicing in China. Additionally, compared to the common domestic combination of paper/Excel + WeChat + general note-taking tools (like Notion), Ziji offers structured records and traceable data management, enabling counselors to manage their workflows more effectively.

Simple and Clear Onboarding Process

The process of using Ziji is very straightforward, with the following steps: First, visit https://getziji.com to register and start the free trial. Next, set up available appointment slots and send the appointment/initial visit link to visitors, who can fill it out without registration, with data automatically filed. After the session, counselors can choose to write notes using SOAP, DAP, or custom templates, or upload audio/transcripts to automatically generate draft notes for review and editing. Use the AI-assisted feature to organize case contexts and summaries, initiate electronic signature for informed consent if necessary, and export PDFs. Finally, studios can activate the team version, invite members, set roles and access levels, and publish an external appointment homepage.

Target User Group

Ziji is particularly suitable for independent psychological counselors and consulting organizations. For these users, Ziji can effectively reduce administrative work, allowing them to focus more on interactions with visitors. Additionally, the team version is well-suited for counseling centers, providing member and role management, team scheduling, and statistical overviews to help studios operate more efficiently. For those still using paper or Excel for management, Ziji offers a modern solution that facilitates a smooth transition to digital management.

Product Name: Ziji
Official Website: https://getziji.com
Supported Platforms: Web and WeChat Mini Program
Pricing: Free trial / Individual plan / Team version (billed by number of counselors)